Aug 242012
| THURSDAY, AUGUST 23, 2012 | |||||
| TIME | ELEMENT | LEAD | LOCATION | NOTES | |
| 8:00am | Regions Set-Up | Travis | Parking Lot 59 | ||
| 8:00am | ESPN Set-Up | Sarah | ESPN Set-Up | ||
| 9:00am-5:00pm | BeachFest Set-up | Travis | Parking Lot 59 | Signage & interactives | |
| Stage Set-up | Shaul | West Beach | |||
| 10:00am | AT&T Set-Up | Travis | Parking Lot 59 | ||
| 3:00pm | Welcome Party Set-up | Maureen | Cobalt | Sound system, center pieces, signage | |
| 4:00pm-9:00pm | 5K Packet Pick-Up | LA Fleet Feet | Surf Style | ||
| 5:00pm-9:00pm | Sponsor Advance Set-Up | Travis | FanZone | ||
| 7:00pm | Welcome Party Opens | Maureen | Cobalt | ||
| 8:00pm | Golf Draw | Rick | Cobalt | ||
| 10:00pm | Welcome Party Ends | Maureen | Cobalt | ||
| 10:00pm-11:00pm | Welcome Party Breakdown | Maureen | Cobalt | ||
| FRIDAY, AUGUST 24, 2012 | |||||
| TIME | ELEMENT | LEAD | LOCATION | NOTES | |
| 7:00am | FanZone Final Set-Up | Travis | FanZone | Beach Games Set-up, Inflatables | |
| 7:00am-9:30am | Sponsor Final Set-Up | Travis | FanZone | ||
| 7:00am | ESPN Production Truck Park & Power | Sarah | ESPN Production Compound | ||
| Vendor Final Set-up (Food,Craft, Merch) | Wendy & AL | Parking Area in front of Hangout | |||
| 8:00am | Golff Scramble Start | Fishbait | Golf Courses | ||
| 8:00am | Radio Row Park | Eric | Radio Row | ||
| 8:00am | ESPN Crew Call | Sarah | ESPN Production Compound | Parking in F&P Area; Credentialed | |
| 9:00am | Box Office/ Will Call/ Credentials Pick-Up OPEN | Sarah | Surf Style | ||
| 9:30am | Final Site Walk-Through | Mike, Sarah, Travis | BeachFest | ||
| 10:00am | FanZone Opens | Travis | Parking Lot 59 | ||
| Beach Games Open | Beach | ||||
| 10:00am-11:00am | Dye, Broyles, Dooley, Verron Haynes & Deuce McCalister Autograph Session | Koonin | Regions Tent | ||
| 11:00am-12:00pm | Impulse Clinic #1- Stallings, Dye Broyles, Deuce, Hayes, Holloway | Fishbait | FanZone Field | ||
| 11:00am-12:00pm | Holloway Autograph Session | Koonin | Regions Tent | ||
| 12:00pm-1:00pm | Pat Dye, Deuce McAllister & Verron Haynes in Media Tent | Koonin/Eric | Media Tent/Radio Row | ||
| 12:00pm-1:00pm | Conredge Holloway & Gene Stallings | Koonin | Regions Tent | ||
| 1:00pm-2:00pm | Impulse Clinic #2- Gene Stalings, Pat Dye, Hayes & Deuce | Fishbait | FanZone Field | ||
| 1:00pm-2:00pm | Holloway in Media Tent | Koonin/Eric | Media Tent | ||
| 2:00pm-3:00pm | Gene Stallings in Media Tent | Koonin/Eric | Media Tent | ||
| 2:00pm-3:00pm | McAllister at Regions Autographs | Koonin | Regions Tent | ||
| 3:00pm-4:00pm | RC Slocum & Billy Brewer in Media Tent | Koonin/Eric | Media Tent/Radio Row | ||
| 4:00pm-9:00pm | 5K Packet Pick-Up | LA Fleet Feet | Surf Style | ||
| 4:00pm-5:00pm | Impulse Clinic #3- RC Slocum & Billy Brewer | Fishbait | FanZone Field | ||
| 4:00pm-5:30pm | BAND: The Rivivalists | Venture Group | Main Stage | ||
| 6:00pm-7:30pm | BAND: Rolling in the Hay | Venture Group | Main Stage | ||
| 6:00pm-8:00pm | Alumni Happy HoursTacky Jack’s: Stallings, Slocum, Dooley, Broyles
LuLu’s: Dye, Fullmer, Brewer, McAllister, Holloway |
Koonin/ Maureen | Tacky Jacks & Lulus | Legendary Coaches & Players at all locations | |
| 6:30pm | Golden Flake Sweeps Winner- Gene Stallings (Tacky Jack’s) / Pat Dye (LuLu’s), & Mascots | Maureen | Tacky Jacks OB/ Lulus | ||
| 7:00pm | FanZone Closes | Travis | Parking Lot 59 | ||
| 7:55pm | BP Olympian Intro | Maureen | Main Stage | ||
| 8:00pm-9:30pm | B52s Concert | Shaul | Main Stage | ||
| SATURDAY, AUGUST 25, 2012 | |||||
| TIME | ELEMENT | LEAD | LOCATION | NOTES | |
| 6:00am | 5K Set-Up | LA Fleet Feet | Hangout & Souvenir City | Timing Truck, Snacks, etc | |
| 7:00am | 5K Registration Opens | LA Fleet Feet | Souvenir City | ||
| 7:45am | BP Olympian Tyler at Race Start | Maureen/BP | Souvenir City | ||
| 8:00am | 5K Race Start | LA Fleet Feet | Souvenir City | ||
| 8:00am | ESPN Crew call | Sarah | ESPN Compound | ||
| 8:00am | 5K Starts | LA Fleet Feet | Souvenir City | ||
| 8:00am | FanZone Set-Up | Travis | Parking Lot 59 | ||
| Vendor Set-up (Food, Sponsors, Merch, Merchants) | Wendy & Al | Parking Area in front of Hangout | |||
| 9:00am | Box Office/ Will Call/ Credentials Pick-Up OPEN | Sarah | Surf Style | ||
| 9:00am-11:00am | Waffle Breakfast | Shaul | Hangout | Runners, Texas A&M, Missouri | |
| 9:00am-11:00am | BP Athletes available for autographs & media | Maureen/Eric | Hangout/Radio Row | ||
| 10:00am | FanZone Opens | Travis | Parking Lot 59 | ||
| Beach Games Open | Beach | ||||
| 10:00am-11:00am | Gene Stallings, Fulmer, Holloway & Billy Brewer Autograph Session | Koonin | Regions Tent | ||
| 10:00am-11:00am | BP Athletes in Media Tent | Koonin/Eric/Maureen | Media Tent | ||
| 11:00am | Auburn Coach Gene Chizik Arrives at Airport | Audrey | Airport | ||
| 11:00am-12:00pm | Fullmer in VIP | Koonin | VIP Tent | ||
| 11:05-11:15am | Chizik prep with ESPN | Sarah | ESPN | ||
| 11:15am-11:20am | Chizik interview with ESPN | Sarah | ESPn | ||
| 12:00-1:00pm | Condridge, Stallings, Dye, Fullmer, Holloway in Media Tent | Koonin/Eric | Media Tent | ||
| 11:20am-11:50am | Auburn Coach Gene Chizik Q&A | Audrey | Main Stage | ||
| 11:55am-12:10pm | Executive Meet & Greet with Auburn Coach Gene Chizik | Audrey | VIP Tent Green Room | ||
| 12:10pm-12:25pm | VIP Meet & Greet | Audrey | VIP Tent Green Room | ||
| 12:15pm-1:15pm | BAND: Ray Johnston Band | Venture | Main Stage | ||
| 12:30pm | Coach Gene Chizick Departs for Airport | Audrey | VIP Tent Green Room | ||
| 1:00pm-2:00pm | Pat Dye, Cassanova, Holloway Autograph Session | Koonin | Regions Tent | ||
| 1:00pm-2:00pm | Slocum, Brewer, Dooley, Broyles | Koonin/Eric | Media Tent | ||
| 1:40pm | Gene Stallings Meet & Greet w/ Malcom | Koonin | |||
| 2:00pm-3:00pm | ESPN Legend Interview- Vince Dooley, Slocum, Pat Dye & Gene StallingsVIP Area from 2:30-3pm | Koonin/Sarah | ESPN Set | ||
| 2:00pm-3:00pm | Tommy Cassonova for Media Availability | Koonin/Eric | Media Tent/ Radio Row | ||
| 2:00pm-3:00pm | Impulse Clinic #5- Bily Brewer, Frank Broyles & Condredge Holloway | Fishbait | FanZone Field | 2 Legendary Coaches & Players | |
| 2:30pm | LSU Coach Les Miles Arrives at Airport | Emily | Airport | ||
| 3:00pm-4:00pm | Hollway ESPN & VIP | Koonin | ESPN & VIP | ||
| 3:00pm-3:15pm | LSU Coach Les Miles on ESPN Set | Emily | ESPN Set | ||
| 3:15pm-3:20pm | ESPN Interview | Emily | Main Stage | ||
| 3:20-3:50pm | Q&A Chalk Talk | Emily | Main Stage | ||
| 3:55pm-4:10pm | Exec Meet & Greet with Les Miles | Emily | VIP Tent Green Room | ||
| 4:10pm-4:25pm | VIP Meet & Greet with Les Miles | Emily | VIP | ||
| 4:15pm-5:15pm | BAND: Grayson Capps | Venture | Main Stage | ||
| 4:00pm-5:00pm | Vince Dooley & RC Slocum Autograph Session | Koonin | Regions Tent | ||
| 4:00pm-5:00pm | Casanova at ESPN & VIP | Koonin | ESPN & VIP | ||
| 4:30pm – 6:10pm | Les Miles Lunch/Dinner w/ Family | Emily | |||
| 5:00pm-6:00pm | Impulse Clinic #5- Vince Dooley, RC Slocam & Tommy Cassonova | TBD | FanZone Field | 2 Legendary Coaches & Players | |
| 6:10pm | Alabama Coach Nick Saban Arrives | Koonin | Airport | ||
| 6:10pm-6:15pm | Alabama Coach Nick Saban Preps w/ EsPN | Koonin | ESPN Set | ||
| 6:15pm-6:45pm | Saban Chalk Talk | Koonin | Main Stage | ||
| 6:45pm-6:50pm | Saban Media Interview w/ ESPN | Koonin | Main Stage/Game Day Set | ||
| 6:50pm-7:05pm | Executive Meet & Greet with Nick Saban | Koonin | VIP Tent Green Room | ||
| 7:05pm-7:20pm | VIP Meet & Greet w/ Saban | Koonin | VIP Tent Green Room | ||
| 7:00pm | Dinner w/ BP for RC Slocum | Koonin | |||
| 7:20pm | Alabama Coach Nick Saban Departs for Airport | Koonin | |||
| 7:30pm | ESPN Soft Strike | Sarah | ESPN Areas | ||
| 7:30pm | Dr. John Concert | Shaul | Main Stage | ||
| 11:30pm | ESPN Stage * Truck Load-Out | Sarah | |||
| SUNDAY, AUGUST 26, 2012 | |||||
| TIME | ELEMENT | LEAD | LOCATION | NOTES | |
| 8:00am | FanZone Set-Up | Travis | Parking Lot 59 | ||
| Vendor Set-up (Food, Sponsors, Merch) | Wendy & Al | Parking Area in front of Hangout | |||
| 9:00am | Box Office/ Will Call/ Credentials Pick-Up OPEN | Sarah | Surf Style | ||
| 9:00am | ESPN Crew Call | Sarah | ESPN Compound | ||
| 10:00am | FanZone Opens | Travis | Parking Lot 59 | ||
| Beach Games Open | Beach | ||||
| 10:00am-11:00am | Dooley, Brewer & Tommy Cassonova Autograph Session | Koonin | Regions Tent | ||
| 10:00am-11:00am | Slocum in Media Tent | Koonin/Eric | Media Tent | ||
| 11:00am-12:00pm | Impulse Clinic #6- Dooley, Brewer & Tommy Cassonvoa | Fishbait | FanZone Field | 2 Legendary Coaches & Players | |
| 11:00am-12:00pm | Broyles in Media Tent | Koonin/Eric | Media Tent | ||
| 12:00pm-1:00pm | Dooley & Holloway in Media Tent | Koonin/Eric | Media Tent | ||
| 12:00pm-1:00pm | Slocum & Broyles in Regions Tent | Koonin | Regions Tent | ||
| 1:00pm-2:00pm | Impulse Clinic #7 Slocum, Vince Dooley & Condridge Holloway | Fishbait | FanZone Field | 2 Legendary Coaches & Players | |
| 2:00pm | FanZone Closes | Travis | Parking Lot 59 | ||
| 2:00pm-8:00pm | FanZone Breakdown | Travis | All Areas | ||
